Use case
Carrier invoices checked against rate, BOL and POD
Accessorials, duplicates and rate drift flagged with evidence — pay what the move actually cost.
The problem
Freight invoices rarely match the quote: accessorials appear, weights shift, duplicates slip into Monday's batch.
- 01Accessorial creep. Liftgate, detention, re-consignment lines appear that nobody remembers approving.
- 02Rate drift. Contracted rates vs invoiced rates diverge lane by lane across hundreds of loads.
- 03Duplicate billing. Same load billed twice under slightly different references sails through tired AP.
- 04Missing proof. PODs and BOLs live elsewhere; matching them to invoices is manual archaeology.
The solution
Fieldry extracts invoices, BOLs and PODs to one schema and audits every line against the contracted truth.
- 01Invoice lines as rows. Charges, accessorials and totals parsed to structured rows with evidence.
- 02BOL/POD matching. Delivery documents parsed alongside; weights, dates and refs compared automatically.
- 03Rate-con comparison. Invoiced rates checked against contracted rates per lane; drift flagged with sources.
- 04Duplicate hold. Repeat load references and near-identical invoices held before they post.
Audit checks
Search the audit checks.
See what each check returns.
Every check Fieldry runs on a freight invoice.
Invoice lines as rows
Charges, accessorials and totals parsed to structured rows with evidence.
BOL/POD matching
Delivery documents parsed alongside; weights, dates and refs compared automatically.
Rate-con comparison
Invoiced rates checked against contracted rates per lane; drift flagged with sources.
Command preview
Charge scrutiny
Accessorial lines extracted and compared with approved lists; surprises flagged with evidence.
Anatomy of an audited load
A carrier invoice claims detention and a lifted rate on lane X — with a POD attached and a BOL on file.
Fieldry parses all three, finds the detention unapproved and the rate drifted, and holds the invoice with sources attached.
- InputInvoice + BOL + POD
- OutputHeld invoice + flagged lines
- ReviewAP decides from evidence
From invoice to held-or-paid
AP pays the clean lines and disputes the flagged ones — with sources.
AnalystRates compared with the con, duplicates screened, unapproved accessorials flagged.
FieldryAll three parsed to one schema; lines, weights and dates extracted.
FieldryInvoice, BOL and POD arrive as separate files in different formats.
Document
4 milestones, newest first.
Key benefits
Pay the move, not the markup.
Accessorial control
Unapproved extras surface before posting instead of at quarter review.
Lane discipline
Contracted vs invoiced rates tracked per lane with evidence trails.
No double-pay
Duplicates held automatically, even under renamed references.
Carrier scorecards
Cited billing accuracy per carrier feeds negotiations with facts.
Audit your worst carrier invoice
Run invoice + BOL + POD on free credits and see which lines get held.
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Freight Invoice Audit questions, answered
The questions teams ask most about freight invoice audit.
Talk to usCarrier invoices against rate confirmations, BOLs and PODs — all parsed to one schema so lines, weights and dates compare directly.
Repeat load references, near-identical totals and dates cluster automatically; held invoices carry the matching evidence.
Your AP team — Fieldry holds flagged lines with sources attached; clean lines can post straight through.
Yes — contracted vs invoiced rates track per lane, so drift reports read like a lane scorecard.
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